Job Description:
The Event Operations Executive is responsible for coordinating internal teams and working with vendors/partners to ensure that all documentation, contracts, ands cost-relates processes in event projects are executed accurately, completely, and on schedule.
- Collaborate with internal teams (Account, Production, Executive) to prepare, review, and finalize documentation and contracts with vendors, subcontractors, and related parties.
- Work closely with internal Accounting and Legal departments to ensure all contracts are compliant with legal requirements and company policies
- Liaise directly with vendors and partners to handle the documentation procedures throughout project execution
- Coordinate with the Accounting team to handle costs-ralated processes, including payments and reconciliation with vendors/suppliers
- Monitor documentation progress and ensure all tasks are completed according to the project timline
- Support other internal operational and documentation tasks as required
Requirements:
Experience & Skills:
- Proficient in Microsoft Excel and Word for data management and documentation
- Experience working with contracts, administrative docunments, or related processes
- Strong communication and coordination skills when working with internal teams and external partners
- Detail-oriented, careful, and responsible in when handling tasks
- Ability to work under pressure and manage multiple tasks simultaneously
Preferred Qualifications:
- Experience working in Agency/Event/Production evironments
- Basic understanding of event project execution processes
- Ability to read, understand, and review contracts
- Strong task management and timeline tracking skills
Benefits:
- Probation period: 2 months with 85% of the official salary
- Social insurance contribution based on 80% of net official salary
- Total annual income equivalent to approximately 13 months’ salary
- Company trips and annual team-building activities
- Health insurance and leave benefits according to company policy
- Opportunities for career development and exposure to international events and networking
- Clear career path with advancement opportunities
- Access to exclusive industry training programs and events
Salary:
12 – 15 million VND + project perfomance bonus
Apply via email: [email protected]
Location: Hanoi
Please specify the position in your email subject line